Adding employees, PINs and employee numbers

Employees → New employee. First and last name and a site are required; everything else can come later.

PIN

Each person needs a PIN (4–8 digits) to clock in. Set it from the profile (Set PIN). PINs are unique within your company and are never shown again — if forgotten, set a new one. Obvious PINs (1234, 1111) are rejected.

Employee number

The employee number identifies the person in payroll exports and is what they type into the Yumee Work app together with your company code. Use your payroll ID if you have one.

Pay and HR details

The Employment tab holds hourly rate, pay type, contract type, max hours per week, holiday entitlement, availability and the 48-hour opt-out. Personal & HMRC holds contact, NI, bank and emergency-contact details; these are only visible to HR-level roles.

Bulk import

Send us a CSV (name, employee number, site, department, rate) and we import it for you, or create employees through the API.

Leavers

Set the status to Leaver with an end date. App access is revoked, their face data (template and reference photo) is deleted automatically, and they stop counting towards your plan.